Case Study: Melbourne Grammar School achieves 5x reduction in HR administration, faster hiring and US$64,000 agency-cost savings with Oracle HCM Cloud

Melbourne Grammar School Cuts Administration Tasks 5x, Recruits Candidates Faster, and Reduces Agency Costs by US$64,000 with Cloud HCM Solution

Melbourne Grammar School, a prestigious independent school in Australia serving about 1,800 students across three campuses, faced a time‑consuming, paper‑heavy recruitment process that required hiring temporary staff to compile shortlisting packs, delayed hiring decisions, and made it difficult to track the full recruitment lifecycle or produce timely reports for school council. The school also wanted to modernize its candidate experience and rebrand as a technology leader in education.

By implementing Oracle Talent Acquisition and HCM Cloud with support from partner Pinpoint HRM, Melbourne Grammar automated prescreening of up to 2,500 applicants a year, cut agency costs by US$64,000 in 18 months, and reduced HR administration tasks fivefold. Hiring managers can now access an average of 130 resumes per vacancy instantly, reports that once took 1.5 days are produced in under a minute, 40,000 pages of printing were eliminated annually, application time fell from 15 minutes to one, and HR staff now spend 90% of their time on strategic work.

Melbourne Grammar School

Nathan Hamilton

Human Resources Officer