Case Study: a global beauty retailer saves thousands of hours with Optimum’s project and resource management automation

Global Beauty Retailer saves 3,000 hours a year with Optimum

A global beauty retailer faced significant inefficiencies as its Project Management Office managed project data in Smartsheet and resource data separately in Excel. This created redundant manual work, inaccurate forecasting, and slow project setup. Optimum was engaged to streamline these processes.

Optimum implemented a solution by integrating Smartsheet Resource Management directly into the client's existing setup and developing custom Power Automate workflows to automate project creation. This eliminated redundant data entry and provided real-time resource visibility. The results were substantial, saving over 3,000 hours annually, reducing setup errors by 80%, and enabling reporting that was 40% faster. Optimum delivered a scalable framework that positioned the client for future growth.