Case Study: Queensland Museum achieves improved data visibility, storage savings, and sensitive data protection with OpenText Fusion and OpenText Content Manager

OpenText™ Voltage™ Fusion uncovers and safeguards sensitive and historic data and realizes substantial annual cost savings by identifying obsolete and redundant data

Queensland Museum needed a better way to manage millions of digital records spread across Exchange, SharePoint, OneDrive, external drives, USBs, and Microsoft Teams while protecting sensitive First Nations-related data and improving access to historic collection information. As the museum planned an upgrade to its OpenText Content Manager EDRMS, it turned to OpenText and partner WyldLynx to address data visibility, compliance, and information governance challenges.

OpenText implemented OpenText Voltage Fusion with OpenText Content Manager to scan, classify, and clean up the museum’s data. The project found 11% duplicate files, identified a third of files past retention dates, and uncovered valuable misfiled records, while also enabling automated movement of qualifying files and masking of sensitive information. Queensland Museum expects more than US$60,000 in annual storage savings, with better protection of sensitive data and improved access to collection information.

Queensland Museum

Kerry Cody

Head of Digital and Information Services