Case Study: Bates Smart achieves firm-wide access to project photos and faster collaboration with OpenAsset

Access Architectural Project Photos Firm-wide with SharePoint Integration

Bates Smart, a long-established design practice with offices in Sydney and Melbourne, faced fragmented image libraries stored on separate servers, duplicated files, and limited visibility of approved images and copyright information. This made it slow and difficult for teams to find precedent photos, share visuals across offices, and produce consistent presentation materials.

The firm implemented OpenAsset with SharePoint integration—using OpenAsset albums and an RSS feed to populate the intranet—then formalized tagging protocols, adapted user manuals, and ran interactive training. The result: firm-wide access to a curated image portfolio, faster prep of pitches and presentations, better-quality and more consistent imagery, and stronger cross-office collaboration as OpenAsset became the go-to resource.

Bates Smart

Jane Foley

Communications Advisor