Case Study: City of York Council streamlines school governance meetings with OneAdvanced Meetings & Board Management

City of York Council - Customer Case Study

The Governor Support and Development Service (GSDS) for the City of York Council faced significant challenges in managing board meetings for over 60 schools. Their manual process of compiling and emailing PDF agendas was time-consuming, insecure, and not compliant with looming GDPR regulations. Late document submissions and the need for private communications created a cumbersome administrative burden that diverted focus from their core mission. To address this, they sought a secure, easy-to-use meeting management solution that did not rely on Wi-Fi access.

The vendor, OneAdvanced, implemented its Meetings & Board Management solution, which provided a secure portal for storing and sharing documents. The platform streamlined the entire process, allowing for easy last-minute updates and granular control over document permissions. This resulted in a dramatic reduction in administrative tasks, with 90% of head teachers and chairs now making their own agenda changes. OneAdvanced's solution provided significant time savings, ensured compliance, and allowed GSDS staff to refocus their energies on providing strategic governance support.

City of York Council

Debra Wilcock

Governor Support and Training Manager