Case Study: Excel Anesthesia achieves secure, HIPAA-compliant email and 83% cost savings with Office 365

Healthcare Provider Gains Robust, Compliant Email; Avoids 83 Percent of On-Premise Cost

Excel Anesthesia is a 26-physician anesthesia group in Dallas that treats high‑risk patients and operates entirely on the move—working in hospitals and outpatient facilities rather than a central office. That mobility, combined with strict HIPAA and federal compliance requirements, left the practice struggling to secure and standardize e-mail and PHI storage without investing in on‑premise servers or complex IT management.

Working with US Medical IT, Excel deployed Microsoft Office 365 (Exchange Online, Lync Online, SharePoint Online) with device encryption, passcodes and a signed Business Associate Agreement, rolling the services out in phases. The result: a compliant, centrally managed system with automatic tracking and faster chart correction (about half the previous time), a 99.9% SLA-backed uptime, improved remote collaboration, and an 83% reduction in first‑year on‑premise costs by switching to an $8/user/month subscription model.

Excel Anesthesia

Michael Walsh

Head of Compliance, M.D.