Case Study: York Regional Police achieves secure on-site employee file digitization with Octacom

York Regional Police - Customer Case Study

York Regional Police needed to implement a new electronic HR system but faced the challenge of securely converting 6,000 confidential paper-based employee files into digital images. Due to the sensitive nature of the documents, the scanning and indexing could not be performed off-site. They engaged vendor Octacom for an on-site document scanning and conversion service to meet this need.

Octacom provided a complete on-site solution, deploying its staff and high-speed scanners directly to the client's premises. Their team was responsible for the entire process, from document preparation to scanning, indexing by employee ID and name, and uploading the files into the new system. The result was fast, secure, online access to employee files for authorized York Regional Police personnel, successfully completed on time.

York Regional Police