Case Study: a regional local authority achieves secure digital archive access with Oasis Group

Digitising for Governance, Access and Collaboration

A regional local authority faced the challenge of managing extensive construction records stored in paper files across two separate systems. As part of a wider digital-first strategy, they needed to create an easily accessible digital archive that also anonymized sensitive data to ensure strict regulatory compliance. They partnered with OASIS Group for a solution involving document scanning, digitization, and cataloging.

OASIS Group scanned and digitized over 1km of paper documents, using OCR technology to upload data into relevant databases. They created a system that selectively anonymized information while conducting rigorous checks for data protection. The outcome was a highly accessible digital management system that sped up internal processes, provided significant cost savings from reduced storage needs, and maintained a perfect balance between information access and regulatory compliance.