Case Study: Pay It Forward Scholarships achieves 6x faster, error-free donor data entry with Nintex Foxtrot RPA (Nintex)

Pay It Forward leverages RPA for faster, error-free data entry at scale

Pay It Forward Scholarships is a Georgia-based non-profit that awards roughly $6 million annually in private school scholarships, with about 50% of recipients from low-income households. To secure $58 million in dollar-for-dollar tax credits for its donors, the organization must enter thousands of donor records into the Georgia Department of Revenue portal within a single 24‑hour window on January 1 — a tedious, high‑risk task that previously required hiring up to 30 temporary data-entry workers.

Two weeks before the deadline Pay It Forward implemented Nintex Foxtrot RPA, creating scripts to automate copying donor data from Excel into the DOR’s online forms. The robot completed 120 records per minute (six times faster than human entry), ran error-free, finished ahead of schedule, eliminated the need for temporary staff, and preserved the organization’s eligibility for the tax credits while greatly reducing HR burden and cost.

Pay It Forward Scholarships

Cary Sinnet

Director