Case Study: Umsonst & Draußen achieves streamlined, real‑time management of an 80,000‑visitor festival with Ninox

Umsonst & Draußen - Customer Case Study

Umsonst & Draußen is a long‑running Würzburg music festival (4 days, about 50 bands, ~150 helpers and up to 80,000 visitors) that outgrew its management setup. Organizers had relied on Filemaker and Excel but faced poor synchronization, limited teamwork and no mobile use, so they turned to Ninox to replace those tools and centralize their operations.

Ninox was deployed as a cloud-based PMS/CRMS/HRMS/CMS, giving the 20-person organizing team a single, always up-to-date database across devices. Ninox enabled faster band selection and program planning, helper rostering, on-site digital cashbook entries, automated website updates via a release function, and end-to-end accounting — streamlining preparation and event operations for the 50 bands, 150 helpers and 80,000 visitors while delivering quick results and a steep learning curve.

Umsonst & Draußen

Ralf Duggen Managing

Director of the Association