Case Study: Major Multinational Utility Company achieves better space utilization and cost savings with NFS Technology’s Rendezvous

Global Utility Selects Rendezvous From NFS

A major multinational utility company needed a better way to manage meeting room and resource booking across nearly 40 locations. The company wanted to improve space utilization, reduce reliance on external venues, standardize booking processes, gain visibility into meeting costs, and encourage video conferencing adoption. It selected NFS Technology’s Rendezvous solution after evaluating options in two sites and running a three-month trial.

NFS Technology implemented Rendezvous as an enterprise meeting room and resource scheduling platform integrated with Outlook, Exchange, Cisco TMS, room panels, AV equipment, and visitor management tools. The rollout covered about 500 meeting rooms and delivered measurable results, including over $100,000 in savings within three months from reduced external room bookings and an estimated $5,000 per week in travel savings through video conferencing. The utility also benefited from faster booking, fewer no-shows, and better utilization reporting to support further space optimization.