Case Study: HOK achieves searchable, organized project email and streamlined workflows with Newforma Project Center

HOK adopts PIM software to manage email but quickly accomplishes much more

HOK, a global architecture and design firm, needed a better way to manage project email and associated workflows—filing messages with project documents, searching attachments and text, and using email to drive actions and transmittals. Existing Outlook macros and Windows Explorer searches left emails hard to find and made team-wide sharing and project execution inefficient.

HOK implemented Newforma Project Center, which provided easy email filing, full-text and attachment search, electronic markups and drawing compare, secure large-file exchange, and indexed archiving. The result: project email and records are organized and accessible to the whole team with Google-like search across current projects and archives, improved security and audit trails, faster client responses, more time for design, and repeatable best practices across offices.

HOK

Terry Nichols

Director, Emerging Technologies