Case Study: Jewish Museum streamlines rights management for rotating exhibitions with NetX

How the Jewish Museum manages rights for rotating exhibitions with DAM software

The Jewish Museum in New York City, home to a permanent collection of nearly 30,000 objects and frequent rotating exhibitions, struggled to manage image rights for loaned works. Rights and reproductions were tracked manually in spreadsheets and Google docs, assets were moved and shared by hand, and marketing teams often received images at the last minute — creating a cumbersome, error-prone process that needed a simpler, more reliable workflow.

Digital Asset Manager Carlos Acevedo implemented the NetX DAM to create a self-service model: the rights coordinator stages assets in a private folder, adds metadata and linked contracts, then moves cleared items to public folders. Three metadata fields (Permissions, Exceptions, Restrictions), plus expirations and AutoTasks that flip assets to “Do Not Use” and relocate them after shows, improved lead times, reduced coordinator workload, and gave teams transparent, timely access while preventing unauthorized use.

Jewish Museum

Carlos Acevedo

Digital Asset Manager