Case Study: Large Foodservice Distributing Company achieves 20%+ compliance increase and nearly 100% tax-free reimbursements with Motus

Large Foodservice Distributor Finds Savings and Compliance by Combining Reimbursement Programs

Large Foodservice Distributing Company needed a fair, consistent way to recognize true vehicle costs for its 3,000+ mobile workers, eliminate tax waste, and remove the heavy burden of manual mileage capture. They engaged Motus to design a standardized, benchmarked reimbursement program that would address federal tax liabilities and simplify mileage reporting.

Motus implemented a combined Fixed & Variable Rate (FAVR) reimbursement and cents‑per‑mile program along with the Motus Mileage Tracking Application across the mobile workforce. As a result, Motus helped the company achieve IRS‑compliant mileage logs, time and cost savings, a documented policy and insurance framework that drove program compliance up by over 20%, and nearly 100% of mobile workers qualifying for tax‑free reimbursement.