Case Study: Company X achieves reduced ECM costs and enterprise-wide SharePoint records management with Montrium's Records Management Application

Deploying an EDMS at an International Pharmaceutical Company

Company X, an international pharmaceutical company that recently doubled in size through acquisition, faced the challenge of consolidating controlled-document environments (their acquired business used Documentum while Company X had informal SharePoint use) and establishing an enterprise-wide records management standard. Montrium, which had been working with Company X since 2007 and had an existing SharePoint-based Records Management Application, was asked to evaluate and recommend a solution to replace Documentum and provide a maintainable, user-friendly enterprise content management approach.

Montrium implemented its SharePoint-based Records Management Application using a structured methodology of workshops, a standardized file plan (over 900 document types), process mapping, qualification against 21 CFR Part 11 and Annex 11, automated configuration and a prioritized migration plan. The solution was deployed and validated in about six months, enabling Company X to decommission Documentum, reduce ECM total cost of ownership, standardize taxonomy and workflows company-wide, and run regulated and non-regulated content across Legal, QA, Regulatory Affairs and Clinical Operations in North America and Europe.

Company X