Case Study: California Cancer Associates for Research and Excellence achieves 80% AP time savings and automated, audit-ready payments with MineralTree

cCare Addresses Unique Healthcare AP Challenges with MineralTree

California Cancer Associates for Research and Excellence (cCare), the largest private oncology and hematology practice in California, was struggling with a manual accounts payable process tied to QuickBooks. Receiving invoices by mail and email, staff spent hours each day entering line-item medical supply data, exporting and formatting spreadsheets for approvals, running twice-weekly check processes, and coping with limited invoice visibility across eight clinics—handling over 1,000 invoices a month and risking missed approvals.

cCare implemented MineralTree to automate AP: emailed invoices flow into MineralTree and sync with QuickBooks, OCR with human review captures line-level details, and configurable approval workflows route invoices to the right managers. The solution improved auditability, enabled virtual card payments via SilverPay (generating cash-back rebates and remote payment capability), delivered about 80% time savings for AP staff, improved on-time payments and supplier relationships, and freed the team to focus on higher-value finance work.

California Cancer Associates for Research and Excellence

Derek Wilson

Controller