Case Study: Universiti Teknikal Malaysia Melaka achieves paperless productivity and better collaboration with Microsoft Office 365

By going paperless, University saves time and the environment one meeting at a time

Universiti Teknikal Malaysia Melaka (UTeM) faced a challenge with its inefficient, paper-based meeting coordination system. Manually scheduling meetings and checking staff availability consumed significant time for its 15,000 users. The university needed a digital solution to improve collaboration and productivity, leading them to partner with Microsoft Corporation and adopt Microsoft Office 365 for Education.

The solution from Microsoft was implemented via a top-down approach, mandating the use of Office 365 for email, calendaring, and file sharing. This shift, achieved at minimal cost through a government licensing program, eliminated manual scheduling and enabled easy visibility into attendee availability. Microsoft's solution resulted in vastly improved time management for staff and academics, leading to significant productivity gains and more efficient university operations.

Universiti Teknikal Malaysia Melaka

Mohd Isa Bin Mohd Dom

Chief Information Officer