Case Study: Loyola University Maryland streamlines change management meetings with MeetingBooster

Loyola University of Maryland uses MeetingBooster to optimize Change Management Processes

Loyola University Maryland, a higher education institution in Baltimore, needed a more efficient way to manage its biweekly technology change advisory board (CAB) meetings. Before adopting MatchWare’s MeetingBooster, the PMO team spent hours preparing pre-meeting documents, creating PowerPoint slides, and producing post-meeting reports for 10–15 change requests each cycle, often struggling with last-minute updates and unreliable links.

With MeetingBooster, Loyola University Maryland centralized agenda creation, live meeting notes, links, and minutes in one system. MatchWare’s MeetingBooster cut pre-meeting prep from up to 3 hours to 30–60 minutes, reduced post-meeting reporting from up to 3 hours to under 15 minutes, and lowered the overall process from nearly 8 hours to about 1 hour, while improving meeting visibility, participation, and documentation quality.

Loyola University Maryland

Scott Sax

Associate Director, PMO