Case Study: Rejmes Bil (Swedish Volvo dealer) achieves 85% invoice automation and 1 FTE cost savings with Medius AP Automation

Rejmes Achieves Increased Automation with Continuous Improvements

Rejmes Bil, a Swedish Volvo dealer handling roughly 20,000 invoices per year, struggled with an old, fully manual invoice workflow that required a dedicated finance resource to scan, code and chase approvals. To support its continuous improvement strategy and the goal that “no one should touch a vendor invoice,” Rejmes engaged Medius and implemented Medius AP Automation (integrated with IFS ERP) and an outsourced invoice scanning solution, while educating suppliers on new submission routines.

Medius delivered automated invoice capture, templates for coding and accruals, mobile approvals and reporting to drive continuous data-quality improvements; this resulted in an 85% automatic distribution rate, average invoice lead time down to 5.1 days (top users averaging 2 days), and direct cost savings equal to one FTE—now one person spends about one hour per day managing exceptions. Medius’s solution also enabled approvals on any device and ongoing measurement to sustain further automation gains.

Rejmes Bil

Niklas Johansson

Chief Financial Officer