Case Study: City of Arvada achieves centralized bidding and streamlined procurement with mdf commerce (SourceSuite)

How the departments in the City of Arvada's decentralized purchasing structure have benefited from the SourceSuite e-procurement solution

The City of Arvada, a Denver‑area municipality with 13 departments authorized to handle their own purchasing, faced inconsistent solicitation distribution and a cumbersome, manually maintained vendor list. With decentralized buying across more than 50 divisions at times, Purchasing Manager Pete Toth sought an e‑procurement solution to centralize postings, standardize processes and reduce administrative burden.

Arvada joined the Rocky Mountain E‑Purchasing System (SourceSuite), gaining a single, cloud‑based bid distribution and supplier management platform with online vendor registration, solicitation tracking, instant vendor notifications and access to a national bid library. The system enabled quicker, more transparent solicitation posting and management (often under five minutes), reduced staff workload, improved supplier engagement, required no IT installation, and supported regional growth — positioning the city to adopt paperless electronic bidding in the future.

City of Arvada

Pete Toth

Purchasing Manager