Case Study: Chaves County, NM achieves streamlined e-procurement and significant time and cost savings with mdf commerce

How the Chaves County Purchasing Department has evolved and continues to benefit from the SourceSuite e-procurement solution

Chaves County, New Mexico — a large rural county with limited purchasing staff (a director and one other buyer) — faced increasing procurement complexity after a series of state law changes in 2013. Manual tasks like photocopying, mailing, faxing addenda, tracking receipts and maintaining vendor contact data consumed almost all of the department’s time, leaving little capacity for strategic sourcing and efficient oversight.

By joining and helping found the New Mexico Purchasing Group powered by SourceSuite, Chaves County moved bidding, addenda, vendor registration and reporting online. The e‑procurement system reduced distribution time from hours to minutes, cut annual postage costs from over $1,000 to under $200, centralized vendor management and bid history, and improved transparency and cooperative purchasing — freeing staff to focus on higher‑value procurement work.

Chaves County, NM

Tammy Brisco West

Purchasing Director