Case Study: SpotOn streamlines high-volume cash reconciliation with Maxima

How SpotOn streamlined high volume cash complexity with Maxima

SpotOn, a leading software and payment company, faced a significant challenge in managing immense transaction volume and complex reconciliations across multiple payment processors and bank accounts. Their manual processes were unsustainable, causing a month-end spike in activity and limiting visibility. To keep pace with growth without adding headcount, they turned to vendor Maxima for an automated accounting solution.

Maxima implemented its Transaction Matching module to automate SpotOn's cash workflows. The solution ingested transactional data, applied custom rules, and prepared journals for NetSuite, creating a fully traceable audit trail. This automation eliminated data siloes and manual work, allowing reconciliations to be handled continuously throughout the month. As a result, the accounting team redeployed its time from manual posting to higher-value investigative and strategic work, creating a more sustainable and audit-ready operation.

SpotOn

Jack Chalfant

Controller