Case Study: Clandeboye Lodge achieves better AP productivity and reporting with Lightyear Automated Accounts Payable

Improving productivity and reporting in Accounts Payable

Clandeboye Lodge, an award-winning independent hotel near Belfast, was managing accounts payable manually before adopting Lightyear Automated Accounts Payable. Paper invoices were entered into Sage by hand, then filed and stored, creating problems with lost or damaged documents, slow month-end processing, and time-consuming year-end audits, statutory returns, and supplier tender reviews.

With Lightyear Automated Accounts Payable, Clandeboye Lodge moved to an electronic, automated AP process integrated with Sage50. The team now uses instant data extraction, price checking, dispute handling, online archiving, and line-by-line purchase tracking to improve purchasing control, inventory visibility, and reporting, while spending less time on manual coding and invoice chasing. While exact time and cost savings were not quantified, the hotel reported faster analysis, smoother auditing, and better supplier tender decisions.

Clandeboye Lodge

Alec Craig

Financial Controller