Case Study: Global PMO achieves faster reporting and on-time, on-budget delivery with LeanKit

How the Project Management Office for the World’s Leading Aviation Trade Organization Delivers on Time, on Budget, and Within Scope

The PMO for a leading international aviation trade organization—supporting three delivery teams across Canada, China, and Switzerland and managing about 45 projects a year—struggled with spreadsheet-based tracking. Spreadsheets required manual consolidation by the Head of IT, cost up to three hours weekly, and provided only static snapshots, leaving the globally distributed team without real‑time visibility into risks and progress.

By adopting LeanKit’s visual Kanban boards the PMO gave project leads shared, real‑time access with location tagging and fast filtering, eliminating manual updates and enabling instant collaboration. The change cut executive reporting time by 30% (saving ~40 hours/year), halved weekly meeting time to 20–25 minutes, and helped the teams consistently deliver projects on time, on budget, and within scope while increasing internal customer satisfaction.

Global PMO

Giorgos

Team Member