Case Study: University of Central Florida Police Department achieves streamlined records management and state retention compliance with Laserfiche

How the University of Central Florida Police Department Manages Records

The University of Central Florida Police Department needed a way to organize and manage records across multiple divisions—each with different document types and retention requirements—while complying with the State of Florida Library and Archives policy. The challenge was to design a searchable, digital repository that improved access without simply replicating paper filing methods.

Using Laserfiche, UCF PD implemented division-specific folder structures and document templates (including a universal "Document Type" and a "Document Date" field), instituted twice-yearly retention searches with supervisor review before purge, and applied redaction for sensitive data. The result: faster, more accurate document retrieval, automated compliance with retention rules, regular removal of outdated files, and secure handling of confidential information while preserving division-level organization.

University of Central Florida

Carla Markx

Records Supervisor