Case Study: Steinhafels Inc. achieves fully paperless, automated HR onboarding with Laserfiche

How Steinhafels Inc. Took HR Completely Paperless

Steinhafels Inc., a Midwest furniture store chain with about 700 employees across multiple locations, was struggling with rapid growth that produced hundreds of non‑standardized hiring forms, ad hoc information collection and no consistent onboarding process. Manual tasks — including posting up to 60 job openings to third‑party sites and routing candidate materials — created delays and inefficiencies for HR and hiring managers.

By deploying Laserfiche Forms and Laserfiche Workflow, Steinhafels automated job postings, application intake, status‑driven hiring workflows (background checks, drug screens, offers), and new‑hire provisioning (employee numbers, folders, notifications, IT/HR tasks). The rollout consolidated hundreds of forms into 59, delivered immediate, secure access to employee files, and produced direct savings of $78,369.20 per year (paying for the solution within two years) while streamlining the entire onboarding lifecycle.

Steinhafels

Lynda Malmberg

Senior HR Manager