Case Study: Steinhafels achieves automation of 100+ employment forms and $80,000 in annual savings with Laserfiche

How Steinhafels Automated 100+ Employment Forms

Steinhafels, a retail company, struggled with manual HR processes that caused lost paperwork, inconsistent filing, weak security, missed review deadlines, lack of transparency and up to 10 hours per week spent physically managing files — compounded by poor integration between legacy systems. HR knew it needed to standardize and streamline hiring and onboarding but hadn’t had a workable way to do so.

Using Laserfiche Forms and workflow automation, Steinhafels replaced 100+ paper and nonstandard forms with a smaller set of electronic, pre-populating forms and automated steps (requisition approvals, posting to job sites, application storage, background-check triggers, new-hire folder creation, automated emails and retention purges). The changes eliminated duplicate data entry, kept IT involvement minimal, saved about $80,000 annually by avoiding HR headcount growth, freed staff time for employee engagement, and expanded automated forms from HR into other departments.

Steinhafels

Lynda Malmberg

Senior HR Manager