Case Study: Plano Independent School District achieves paperless, accurate PASAR sign-outs with Laserfiche

How Plano Independent School District Digitized Sign-Out Forms

Plano Independent School District (Plano ISD), a large Texas district serving about 55,000 students across 72 sites, faced challenges from paper PASAR after‑school sign‑out sheets that generated thousands of pages yearly. The paper process required printing, scanning, storage and redaction for records requests, made retrieval slow and error-prone, and led to inaccurate billing and lost revenue for late and drop‑in fees.

Plano ISD implemented Laserfiche Forms and Workflow: parents sign out children on iPads with auto‑filled, time‑locked fields and a TEAMS lookup (student ID + letters) that populates student and campus data; workflows rename files, add metadata, route documents by campus/month, and enforce a five‑year retention schedule. The district now processes thousands of PASAR forms daily, speeds record retrieval, eliminates scanning/printing/shredding costs, improves accuracy and legibility, saves staff hours, and increased fee collection.

Plano Independent School District

Sheryl Berry

Technology Apps Specialist