Case Study: Bryan Independent School District achieves paperless onboarding and $350,000 annual savings with Laserfiche

How Bryan ISD Transformed the Employee Onboarding Process

Bryan Independent School District, which serves more than 16,000 students in Bryan, TX, faced a paper-driven employee onboarding process that overwhelmed HR during peak hiring—about 300 new employees in three months. Each licensed hire required eleven forms plus supporting documents (I‑9s, driver’s licenses), resulting in onboarding sessions up to 90 minutes long, extensive copying and filing, temporary staff for document management, and multiple filing rooms.

By implementing Laserfiche Workflow and the Laserfiche app, Bryan ISD moved to a nearly 100% paperless process: new hires complete forms online before orientation, the system imports and tags documents, an iPad app captures IDs on-site, and an integration with the employee database auto-populates metadata and routes files. The result: onboarding time dropped from 90 minutes to about seven minutes, annual document-management cost savings of roughly $350,000, 33% lower printing costs, three filing rooms converted to offices, and far fewer errors and incomplete forms.

Bryan Independent School District

John Rokenbrod

Software & Records Analyst