Case Study: Breckenridge Grand Vacations achieves automated, paperless HR onboarding with Laserfiche Forms

How Breckenridge Grand Vacations Automated HR Onboarding with Laserfiche Forms

Breckenridge Grand Vacations, which manages three timeshare resorts (and is building a fourth) with about 400 employees and a 25% turnover rate, faced a paper-heavy, error-prone onboarding process. Hiring managers filled lengthy Excel forms, routed them by interoffice mail across eight locations for signatures, and HR manually re-entered data — often discovering missing or incorrect information and causing delays in IT provisioning and orientation.

By replacing the paper workflow with a single Laserfiche Forms submission, Breckenridge automated data entry, approvals and notifications. The form uses drop-downs, conditional fields, database lookups, read-only approver fields and custom logic for start dates, and supports email-based approval with reminders. As a result HR and IT get accurate, timely information before a new hire’s first day, forms can be maintained by HR staff without IT help, managers can approve from email, and employee data is more secure and reliable.

Breckenridge Grand Vacations

Irina Garner

HR Technician