Case Study: Ada County Highway District streamlines bid procurement with Laserfiche

How Ada County Highway District Automated the Bid Procurement Process with Laserfiche

The Ada County Highway District (ACHD) faced a cumbersome, paper-heavy bid procurement process for its construction projects, which required physically routing packets of up to 400 pages for signatures before scanning them back into the system. To overcome this inefficient legacy workflow, ACHD turned to vendor Laserfiche for an automated solution powered by Laserfiche Workflow.

Laserfiche implemented a new automated process where bid packets are imported and instantly routed through a digital approval workflow. The solution emails notifications and reminders to reviewers, routes documents based on approval or disapproval, and automatically files finalized packets with retention settings applied. This Laserfiche system saved significant time for staff, eliminated manual scanning and physical storage needs, and ensured contracts are immediately accessible.

ADA County Highway District

Misty Perry

Information Records Administrator