Case Study: a global investment firm transforms HR records management with Kodak Alaris and NeoLotex

Global Investment Firm digitizes 12,000 employee HR records with Kodak Alaris

A global investment firm faced significant challenges with its legacy HR document management system, which was error-prone, costly, and inefficient. With over 12,000 employees, the firm needed a solution to digitize records at the point of receipt, ensure no missing information, and enable secure global access. Partnering with Kodak Alaris and its ScanMate i1150 scanners, the firm worked with solutions provider NeoLotex to implement a new system that could automate workflows and improve compliance.

The solution involved deploying Kodak Alaris scanners at five stations to capture documents and upload them to NeoLotex's doQman DMS platform. This integration provided superior image quality and compression, optimized for OCR and searchability. The results included immediate access to information, automated exception handling for missing signatures, and streamlined workflows managed in-house. Kodak Alaris's technology helped the firm achieve a paperless HR department, ensuring compliance and delivering a strong return on investment through significant savings on maintenance and support.