Case Study: Chaney Mechanical achieves dramatically faster AIA billing and paperless field workflows with Knowify

How software makes an HVAC business paperless

Chaney Mechanical, an Oklahoma City HVAC contractor owned by Clint Chaney that serves commercial customers including Costco, was struggling with time-consuming, paper-heavy billing and remote workforce coordination. The company relied on QuickBooks Desktop and TSheets, which forced Clint to block out full days to sort tickets, organize bills, and manage change orders. To go paperless and speed up billing, Chaney Mechanical turned to Knowify and its construction-focused software (time tracking, AIA-style billing, job progress overview).

Knowify implemented a cloud-based workflow—paired with a move to QuickBooks Online—and Chaney Mechanical adopted Knowify’s time tracking, AIA billing, job progress card, bid/opportunity dashboard, and change-order tools with support from Knowify’s team. The result: AIA billing that once took about eight hours now takes roughly eight minutes, paper tickets and manual emailing were eliminated, and job visibility and bid management improved dramatically. Chaney Mechanical reports substantial time savings and smoother remote operations thanks to Knowify.

Chaney Mechanical

Clint Chaney

Chaney Mechanical