Case Study: MavenWire achieves streamlined global time & expense management and automated VAT recovery with KeyedIn Solutions

A world leading Transportation Management Systems provider, manages global effort, expenditure & tax recovery

MavenWire, a world-leading provider of independent Oracle Transportation Management services, needed to control international consulting costs and reclaim VAT across a geographically dispersed consultant base. Their legacy process—spreadsheets for time and Microsoft Access for expenses—was time-consuming, insecure, and unable to handle multi-currency/multilingual requirements, complex country-specific VAT rules, unique receipt coding, or MavenWire’s billing and invoicing needs.

MavenWire implemented KeyedIn Projects—a web-based, multi-currency, multilingual timesheet and expense system—within one month with minimal training. The platform enforces unique receipt codes, distinguishes reimbursement vs. company card payments, and automates VAT/sales tax handling; managers now monitor timesheet and expense approvals via dashboards, VAT reclamation saves hours each week, recharging project time and expenses is faster and more accurate, and administration costs fell even as European headcount doubled.

MavenWire

Jon Harvey

Director