Case Study: Heritage Parts Centre streamlines invoicing and automates accounts payable with Kefron AP

How a motor manufacturer reaches 90% touch-free invoice processing

Heritage Parts Centre, a West Sussex–based classic and custom Volkswagen parts specialist, faced an unsustainable accounts payable process: a three-person finance team manually entered 300–500 monthly invoices into Sage 200, leading to slow processing, poor visibility, duplicate and missed invoices. Kefron was engaged and recommended their automated invoicing solution, Kefron AP, to modernise and streamline Heritage’s purchase ledger workflows.

Kefron implemented Kefron AP to centralise emailed and scanned invoices, automatically extract required fields, detect duplicates and sync captured data into Sage 200. The solution delivered up to 90% of invoices processed touch-free, faster approvals, reduced duplicates, improved accuracy and auditability, and freed significant finance team time—enabling Heritage to plan a second phase to automate stock and supply-chain invoices.

Heritage Parts Centre

Fran Hole

Finance Manager