Case Study: Youth Sailing Virginia digitizes registrations and secures consent forms with JotForm Smart PDF Forms

How a Youth Sailing Organization Collects Registration and Consent Forms

Youth Sailing Virginia, led by coach Sam Sipe, was bogged down by paper registration, liability waivers and medical-release forms that were stored in binders, exposed to unnecessary access, and required time‑consuming manual data entry. To modernize consent and registration collection, the organization adopted JotForm Smart PDF Forms to replace paper and static PDFs with an online workflow.

JotForm converted the sailing program’s existing PDF into a customizable online form that Sipe edited, linked to auto‑populate the original PDF, and configured to send completed PDFs via autoresponders and export data as CSVs; kiosk mode on a tablet allowed on‑site data capture. The result was a more secure, digital process that eliminated much of the manual work and saved an estimated ~40 hours per season, demonstrating JotForm’s measurable impact on efficiency and scalability for Youth Sailing Virginia.

Youth Sailing Virginia

Sam Sipe

Sailing Coach