Case Study: University of Denver digitizes campus facilities data and accelerates space planning with FM:Systems

How the University of Denver is using FM:Systems to digitize the entire institution’s facilities data to proactively support future space needs, and strategically plan for a safe return to campus during the pandemic

The University of Denver, a private research campus with more than 79 buildings and 12,000+ students, struggled with an annual, manual facilities survey: business officers and principal investigators entered data into spreadsheets, creating duplicates, errors and a reconciliation process that could take six months—impeding federal reporting and strategic space planning, especially as the university prepared for a safe return to campus during the pandemic.

DU selected FM:Systems’ FMS:Workplace for its usability, scalability and quick deployment, then ran a customized higher-education survey in 2020. In a few months the university centralized accurate space and amenity data across 100+ buildings, improved tracking of shared spaces and scheduling, accelerated reporting and planning, and established a space-management committee that now uses detailed data to inform allocations, research and campus engagement.

University of Denver

Shuli Steele

Space Manager