Case Study: TimePartner achieves paperless, audit-proof personnel records with JobRouter

Shifting to Electronic Personnel Records with JobRouter

TimePartner, a Hamburg‑based staffing provider with roughly 8,000 employees across about 100 branches, faced "mountains" of paper in HR and accounts payable—daily hundreds of scanned progress reports and manually checked invoices (a single monthly bill for 20 temps once ran 80–90 sheets). To meet legal and auditing requirements and eliminate time‑consuming manual processes, TimePartner selected the JobRouter digital process automation platform.

JobRouter was integrated with SmartFix OCR scanning and modules such as JobTimer, JobTable, JobSub and JobSelect to consolidate data, perform automatic accuracy and completeness checks, generate preliminary invoices, attach invoices to work reports and archive documents audit‑proof. The JobRouter solution now handles roughly 100 instances per day across processes, enables simultaneous access across locations, cuts postal/transport and storage needs, speeds dispute resolution and lets TimePartner destroy paper records once remaining branches are digitized—delivering measurable gains in efficiency, compliance and cost savings.

TimePartner

Florian Reichel

Payroll Manager