Case Study: The Event Pilots streamlines meeting room management with Joan

How The Event Pilots is streamlining meeting room management with Joan

The Event Pilots, a corporate and business event organizer operating alongside sister company Eventronics, needed a better way to manage meeting spaces in a busy shared office. Their rooms were often being used for calls and focused work instead of booked meetings, creating shortages and making it hard to coordinate space for both internal teams and external clients. They turned to Joan for a room booking solution.

Joan implemented a simple, cable-free room booking system that fit the building’s glass-heavy setup and was easy for everyone to use. The Event Pilots quickly saw improved adoption, resolved their meeting room hogging issue, and made room availability easier to manage, resulting in smoother bookings and more efficient use of space. The company is also considering expanding with Joan’s visitor management features for reception and exhibition stand use.

The Event Pilots

Sven Vanhemmens

Chief Executive Officer