Case Study: EPIC Agency creates a smoother workplace experience with Joan

Creating an EPIC Workplace Experience with Joan

EPIC Agency, a creative workplace with a high-stress agency culture and a newly expanded office, needed a better way to manage an increasing number of meeting rooms. After relying on Google Calendar for room reservations, employees often booked the wrong rooms or ignored room details, leading to confusion, overlaps, and clashes. Joan was brought in to help improve the meeting room experience.

Joan implemented room booking displays on meeting room doors with real-time availability and seamless Google Calendar integration, making it easy for staff to see and manage bookings at a glance. The result was a much smoother, more organized system that eliminated confusion and overlap, with minimal ongoing effort beyond setup and battery checks. EPIC Agency also noted that Joan helped support its broader hybrid workplace experience, and Joan’s platform can extend to desk booking, visitor management, parking, and analytics.

EPIC Agency

Olivier Detry

Happiness Manager