Case Study: a diagnostic laboratory reduces storage costs and vacates space on schedule with Iron Mountain offsite storage

Expiring lease and real estate reduction goals prompt accelerated move

A leading diagnostics laboratory faced the challenge of needing to vacate half of its space to meet corporate real estate goals, all within an aggressive 30-day deadline due to an expiring lease. The move was complex because the stored items included sensitive medical records with protected health information (PHI) and fragile pathology specimens that required climate-controlled handling to prevent damage, all while adhering to strict HIPAA regulations. They turned to their trusted partner, Iron Mountain, for a solution.

Iron Mountain quickly executed a plan to prep, package, and move all the vital assets. They provided secure storage for the documents and specialized climate-controlled storage for the specimen blocks, ensuring an auditable chain of custody. As a result, the laboratory vacated the space on schedule and now saves approximately $2,000 per month in storage costs. Iron Mountain also organized the inventory for easy future retrieval and will manage the secure destruction of records upon their expiration.