Case Study: Workiva achieves automated, secure, scalable SaaS operations and reduced license waste with Intello

Scaling High-Growth IT Through SaaS Ops Automation

Workiva, a finance and management reporting company with 1,500+ employees managing 360+ applications, faced exploding SaaS sprawl, insecure and error-prone spreadsheets, and a lean IT team spending more than two days each month reconciling budgets and licenses. Needing enterprise-grade security and visibility for SEC-facing workflows, Workiva evaluated options and selected Intello’s SaaS ops automation platform to centralize inventory, security checks, and renewals.

Intello implemented a secure, API-driven dashboard and integrations (including Okta peers’ recommendations) that turned manual, line-by-line reporting into overnight automated updates. As a result, Workiva eliminated days of monthly reconciliation, removed wasted licenses and application overlaps, gained a single source of truth for renewals and license vs. usage counts, and achieved clear direct savings and faster, lower-risk tool replacement decisions.

Workiva

Blake Morris

SaaS Operations Engineer