Case Study: a New Zealand real estate agency cuts appraisal and offer paperwork time with Instafill.ai

Real Estate Agency Automating Property Appraisals and Agency Agreements in New Zealand

A New Zealand real estate agency faced significant administrative bottlenecks in its property transaction workflow. Manually completing legally required documents like Agency Agreements and complex Sale and Purchase Agreements for numerous offers was time-consuming and error-prone. This process, which often required staff to work evenings and weekends, hindered the agency's plans for growth. They partnered with Instafill.ai to automate their form filling and streamline data intake.

The solution from Instafill.ai used AI to fine-tune and map fields in their documents, allowing for flexible data intake from emails and texts, and batch processing for multiple offers. This implementation drastically reduced the time to complete forms from 20 minutes to under two minutes, cutting administrative time by 95% and enabling the agency to handle ten offers for a single property in just 15 minutes. The results provided by Instafill.ai eliminated manual errors and gave agents more time for client-facing activities, ensuring the agency was equipped for scalable growth.