Case Study: Gonido achieves scalable multi-regional HVAC form automation with Instafill.ai

How a Spanish Heat Pump Company Automated Multi-Regional HVAC Legalization Forms

Gonido, a Spanish heat pump and HVAC installation company, struggled with the time-consuming and error-prone process of manually completing a wide variety of legalization forms required by different regional governments across Spain. Their product engineer spent hours each week transferring data from spreadsheets to complex PDFs. Seeking to scale a new document preparation service for other installers, they needed to automate this multi-regional paperwork to eliminate bottlenecks and ensure government-mandated accuracy, leading them to partner with Instafill.ai.

Instafill.ai implemented its AI form filler, configured for the Spanish language, to automatically populate the required government documents. Key solutions included converting static PDFs to fillable forms, standardizing date formats, and using an email handler for seamless processing. As a result, Instafill.ai helped Gonido reduce form completion time from 10-15 minutes to under two minutes, achieve consistent accuracy for government acceptance, and scale their service to handle forms from 12 different Spanish regions without additional manual effort.

Gonido

Marina Moreno

Product Engineer