Case Study: Kona Ice automates 250+ permit forms per season with Instafill.ai

How a food truck automatically fills out 250 permit forms per year

Kona Ice, a mobile food service vendor, faced a significant challenge in manually completing and submitting over 250 Special Transitory Food Unit (STFU) notification forms per season to meet Michigan state regulations. This process was a major time sink and error-prone bottleneck for their on-the-go staff, who had to fill out each PDF form individually from mobile devices. They turned to Instafill.ai and its AI Form Filler service to automate this workflow.

Instafill.ai implemented its Batch Fill PDF solution, which automated the form completion by mapping data directly from Kona Ice's event spreadsheets to the PDF fields, including handling checkbox logic. This mobile-friendly process cut the time required from dozens of hours to just minutes per batch, achieving 100% field-level accuracy. The solution saved an estimated $800 per season in labor costs and eliminated the risk of missed deadlines, ensuring reliable compliance.

Kona Ice