Case Study: Chesterfield County achieves full project portfolio visibility and $100K/year in cost savings with Innotas PPM

Driving government transparency through Project Portfolio Management in the Cloud

Chesterfield County, VA — an award-winning digital locality of about 4,500 employees serving 316,000 residents — faced a growing IT governance challenge: its consolidated IST department managed roughly 250 projects but relied on spreadsheets, disparate databases, Word documents, and email, leaving little visibility into project status, resource allocation, or ROI. An in‑house PPM effort proved costly and time-consuming, so the county needed a scalable, transparent solution to standardize project intake and reporting.

The county adopted the cloud-based Innotas PPM solution, using request management, dashboards, and phased implementation with dedicated support to centralize project data and approvals. The shift eliminated multiple legacy systems and years of spreadsheets, improved management productivity and reporting, delivered estimated annual savings of $100,000, and established standardized, transparent portfolio practices the county now plans to expand across maintenance and smaller projects.

Chesterfield County

Barry Condrey

Chief Information Officer