Case Study: Oakdale Private School achieves 75% reduction in administrative hours with iCare Software

Oakdale Private School reduces administrative hours by 75% with iCare Software

Oakdale Private School, a private school in Houston, Texas offering childcare and after-school programs, faced significant administrative burdens. With 500 students, including a large subsidized population, the school was spending 80 hours per week on manual billing, complex recordkeeping for subsidies and licensing, and parent communication. These challenges required two full-time staff equivalents and risked errors that could delay subsidy payments.

The school implemented iCare Software to automate its processes. Using iCare's rule-based billing, the school could automatically generate bills based on attendance, schedules, and pre-programmed rates. The software also provided alerts for important recordkeeping milestones and improved parent communication. As a result, Oakdale Private School reduced its administrative time by 75%, from 80 hours a week to just 20 hours, and ensured its records for subsidies and licensing were always accurate and unquestioned.

Oakdale Private School