Case Study: University of Arizona achieves streamlined $2B budget management and improved team communication with Hive

University of Arizona Managing a $2 Billion Budget in Hive

The University of Arizona, responsible for managing, reporting, and reviewing a $2 billion budget, struggled with a simplistic Trello setup that lacked group conversations, flexible views, and easy file sharing. They adopted Hive—using its boards, messaging, team view, and shared-drive link capabilities—to gain the features their budget office needed.

Hive’s implementation centered on Kanban-style boards, action cards with @mentions, and shared-link file access so conversations and documents stay tied to tasks. The result: significantly reduced email volume and interruptions, clearer visibility into team status (so managers no longer need to check in manually), and improved productivity for the team managing the $2B budget.

The University of Arizona

Garth Perry

Assistant Director, Budget Office