Case Study: Blue Fox (virtual bookkeeping company) achieves 60% fewer emails with Hive (project management platform)

How Back Office Service Business Blue Fox Reduced Email Volume By 60% And Upped Productivity With Hive

Blue Fox, a fully remote virtual bookkeeping company serving US‑based social impact organizations, was operating out of spreadsheets and Slack after rapid growth and needed a cost‑effective project management solution with robust recurring actions, integrations, and remote collaboration features. They selected Hive to provide a central hub that could handle dozens of monthly, client‑specific recurring tasks and replace fragmented communication channels.

Using Hive’s project structure, recurring actions and templates, Hive chat, Forms, mail and Zoom integrations, summary views and Focus Mode, Blue Fox standardized client workflows, automated month‑end tasks, and created reliable audit trails. Hive reduced their internal emails by 60%, saved the team over three hours per week, replaced Slack for day‑to‑day communication, improved onboarding and visibility, and enabled measurable operational scaling for Blue Fox.

Blue Fox

Chelsea Clementi

Director of Marketing