Case Study: a state educational cooperative streamlines K-12 therapy reimbursement with HighGear

Increasing K-12 Therapy Reimbursement Revenue with Workflow Automation

A state educational cooperative therapy services provider, serving 300,000 students across 55 districts, faced a costly and slow manual process for tracking K-12 therapy services to file for Medicaid reimbursement. The paperwork burden was immense, delaying billing by up to eight months and costing one district over $150,000 annually in therapist hours. To solve this, they deployed the HighGear no-code workflow automation platform.

HighGear automated the entire tracking and reporting process, which was configured by a non-technical manager. The solution enabled 100 therapists to provide electronic signatures and manage cases online. This slashed paperwork from 9 days to 6.5 hours per therapist, saving one district $150,000 yearly. Critically, HighGear helped identify $2.8 million in potential reimbursement revenue, allowing therapists to focus more on students and less on administration.